Online voting for elections and referenda
Elections
Online voting for elections and referenda

A secure, robust and flexible voting system suitable for all elections and referenda.  

Run online elections and referenda, from organisation-wide elections to course reps, councils and club or society committees. MSL Elections accommodates different voting systems including First Past The Post and Scottish Single Transferable Vote.

Watch the MSL Elections overview video
Features
  • Nominations
  • Ballot papers
  • Voting
  • Real-time stats
  • Count
  • Self-definition
  • Referenda
  • Safeguarding
  • Course reps

Nominations

Nominations

Candidates upload their name, photo, manifesto and proposers pending approval and publishing by an election administrator.

Automated notifications to candidates confirm their submission and when any changes are made.

By taking the elections online we reduced a lot of the costs involved in election set up and made the voting system more accessible to external students and students doing practical placements

Edith Cowan University Student Guild

Ballot papers

Ballot papers

Default ballot rubric can apply to all elections, set per election or per post. Different ballot rubric can also be set for the website, HTML polling station and StudentLink to accommodate differences in the ballot screens.

Candidate order can be randomised to avoid perceived bias. Information on each post and manifesto is available directly from the ballot paper and help is available at every stage of the voting process.

The optional photo ballot offers an engaging and intuitive alternative to the plain text paper.

Voting

Voting

Online - the polling process via the website enables voters to cast their vote from any web-enabled device. MSL Elections validates voter ID and ensures multiple votes cannot be cast.

Polling booth - the touchscreen voting application makes promoting elections around campus easy and engaging, providing voters with a quick and convenient method of participating at prominent locations.

StudentLink® – reach more voters by promoting the election and ability to vote on the app.

Track engagement by each voting method to inform future elections.

Real-time stats

Real-time stats

Customise live voting dashboards for your website to display current stats - maintain voter engagement and encourage non-voter participation.

Election voting counters offer a simple view of the number of votes or voters.

Election voting stats return a % or absolute turnout for an election by department, faculty, year of study etc..

Election voting membership stats display stats by club or society, for example.

Count

Count

The counting procedure offers transparency at all stages. It deals with multiple RON candidates, adding/withdrawing candidates and, under STV, transferring surplus votes.

Once the count is complete, the results can be published directly on your website and voting data exported for the record.

Self-definition

Self-definition

For roles requiring self-definition, candidates can nominate themselves and update their profile and manifesto. The Elections Administrators can approve and disqualify candidates at any point.

If an election has roles with self-definition requirements, they appear in the "Profile" section of the election, making it easy for students to self-define before nominating themselves for a role.

Referenda

Referenda

The set up, referendum period and polling is set up by the election administrator and, for each referendum motion, arguments for and against are put forward with proposers able to edit their case via the website.

Referenda specific reports are available for:

  • Referendum details – an overview of the Referendum including of votes cast and abstentions
  • Vote count by motion - the quorum and vote count for each motion
  • IP address - top 10 and the last 20 IP addresses

Referenda

Safeguarding

The MSL Elections module offers a secure, robust and flexible voting system suitable for all elections and referenda. MSL Elections validates voter ID and ensures multiple votes cannot be cast by a student.

In addition, the system incorporates a number of features to protect against electoral fraud:

  • Vote acknowledgement notification - each time a vote is cast through their account, the voter receives a notification
  • Polling Booth invigilation – staff check the student ID matches the student who wishes to vote
  • Password re-sets - for election admins to ensure no other users have access to administration areas
  • Check user access – ensure unauthorised users cannot access student IDs and accounts
  • Secure admin permissions – lock down rights to an election for specific users

Course reps

Course reps

Use your MSL System to enhance your representation and support structures. Simplify the set up and running of course and academic representation with:

  • Rep elections
  • 'My Course' pages for users to find their rep
  • Course/School/Faculty forums
  • Messaging and polling tools for reps to reach the students they represent
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Support

Need help? See our Knowledge Base