Streamline Student Finances and Funding Requests Without the Paper Chase
Managing club and society finances shouldn’t feel like wading through paper. Whether it’s tracking balances or submitting funding requests, the old ways of doing things, paper forms, bottlenecks, and busy inboxes simply don’t cut it anymore.
MSL offers a module designed to make expense management easier for student leaders and your staff: Student Group Finances.
MSL Student Group Finances will transform the service that your organisation offers to students who need to handle club and society funds. No more fragmented processes, endless emails, and spreadsheets scattered across offices. With MSL, approcals, tracking, and reporting happen seamlessly online, giving your teams more time to focus on what matters – supporting students.
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Trusted by Student Groups and Activities Teams Around the World
Student Group Finances has benefited students by allowing them to claim expenses without travelling to campus and freed up SU staff time by having a set process with a weekly payment run.- Dave Brown, Head of Finance, Keele Students
Read the KeeleSU Student Group Finances case study
Give Student Groups the Tools to Manage Their Own Budgets
Student Group Finances provides clubs and societies with a professional and secure way to handle their group’s money without the friction of scattered emails, spreadsheets, or convoluted approval processes. Committee members can log in, submit expense requests, view their balance, and keep everything organised and accountable.
It’s intuitive, transparent, and reduces admin for everyone involved.
Built For Student Groups
Student Group Finances puts committees and members in control, giving them the ability to manage more of their group accounts.
Students can easily track the status of each submission, gaining full transparency over their group’s finances.
Best of all, Student Group Finances replaces messy spreadsheets and paper-based processes with tools built for today’s, digital first, student group leaders.
Learn more about MSL Student Group Finances
Benefits for staff:
For staff teams, the admin burden is drastically reduced. Repetitive data entry and email chains become a thing of the past, with approvals, rejections, and reviews all handled in one centralised system.
Access permissions are customisable, so you can be confident each student group only sees what they’re supposed to. And because every action is recorded, you organisation benefits from a modern, auditable financial service that supports good governance and student development.
Student Group Finances can also be integrated with a range of financial management systems utilising a data export file feed in a custom format to be imported into your system. It also supports exporting payment files for bank payment runs, helping your organisation manage finances securely and efficiently from start to finish.
With fewer inbox interruptions and greater oversight, your team can finally shift focus from form-filling to strategic support.
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Features That Build Confidence and Careers
Supports a number of request types including money requests, purchase order, and sales invoices.
Integration with financial management systems via custom data export files, including bank payment run outputs.
Auto-redaction of personal bank information, ensuring sensitive details are only visible to the right team.
Ledger processes capturing all information required to process a financial request.
Secure committee access to account data with user permissions and access control.
Account balances and transaction history at a glance.
Approval workflows with audit trails, status types and action-based triggers.
Built-in messaging and notification systems to streamline communication.
Downloadable reports and activity logs for transparency and record-keeping.
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Built with Student Organisations in Mind
Whether you’re managing a few societies or hundreds of student groups, MSL’s Student Group Finances module scales to meet your needs. Use it as standalone or unlock even more value when it’s part of your wider MSL System® for a seamless experience across your Student Groups, Clubs and Societies.
Workflows, permissions, and messaging can all be customised and securely stored to protect sensitive information.
And for an even smoother expense management process, pair with MSL’s Grant Application System, enabling students to request funding and submit proposals while your team tracks approvals and allocations – all within the same system!
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Why Partner With MSL?
With MSL, you’re not just digitising forms, you’re empowering students to take ownership of their group responsibilities, while giving staff the tools to support them without the admin headache.
- Easy for students to use.
- Powerful for staff to manage.
- No hidden fees or user limits.
- Backed by a team that understands student life.
Ready to Transform Your Student Group Finances?
MSL gives you the tools to build a smarter, more supportive approach to student group finances and funding.
Empower your students.
Simplify your admin.
Futureproof your processes.